A daily planner for freelancers
Freelancers manage several clients, each with a different deadline, and no one tells them when to stop. A good plan makes the real capacity visible so that you quote realistic dates and still have evenings.
What makes planning hard for freelancers
Overbooking
Without counting hours, it is easy to promise more than a week can hold.
Unpaid work is invisible
Invoices, emails and pitching take hours that never appear in the plan.
Context switching
Jumping between clients all day makes every task slower.
A sample freelance day
An illustration of how a plan can be shaped. Change the times and blocks to fit your own day.
- 08:30Review deadlines and pick the top client task
- 09:00 to 12:00Client A deep work (billable)
- 12:00Lunch and a walk
- 13:00Client B revisions (billable)
- 15:30Admin: invoices, emails, pitching
- 17:00Log hours, plan tomorrow, stop
What to tell PlanBot
Describe your goal in plain words. For example:
I have three client projects due Friday, Monday and next Thursday, about 12 hours each. I can work 6 billable hours a day. Show me if I can take a fourth project.
PlanBot turns that into a time-blocked plan for the day, and you can rebuild it when something changes.
Three tips
- Count your real billable hours per week and plan to 70 to 80 percent of that.
- Dedicate half-days to a single client to reduce switching.
- Put admin in the calendar, or it will happen at midnight.
Free tool
Business Days Calculator
Count the working days you have before each client deadline.
Frequently asked questions
How do I know if I can take another client?
Add up the hours already committed before each deadline, compare them to the working hours you have, and keep a buffer. The Business Days Calculator on this site helps you count the working days.
Does PlanBot track billable time?
No. PlanBot is a planner, not a time-tracking or invoicing tool. Use it to schedule your work and a separate tool to log and bill hours.
Can I plan around different time zones?
You can set the hours you are available and put client call times into your plan as fixed blocks.
Try PlanBot free on Android
3 AI plans every day, no credit card. Tell it your goal and get a plan in about 30 seconds.